Working as an Office Manager you will be:
Overseeing and coordinating our administrative operations in Germany on a part-time basis (4 days per week) ensuring smooth day-to-day office management, supporting accounting and HR processes, and acting as a key interface between the local team, headquarters, and external stakeholders.

You will be responsible for:

• Mail Management:
  • Handling all incoming and outgoing mail and courier services
  • Confirmation of incoming goods reception in the ERP system
• Telephone Reception:
  • Managing incoming calls and directing them appropriately
  • Acting as the first point of contact for general inquiries
• Telecommunications Management:
  • Administration and coordination of company mobile lines
• IT & Equipment Management:
  • Ordering and coordination of IT equipment
  • Liaising with IT service providers as needed
• Office Supplies & Procurement:
  • Purchasing and managing office supplies
  • Ensuring continuous availability of required materials
• Visitor & Office Coordination:
  • Organization and reception of visitors
  • General office coordination and facility-related support
• Fleet Administration:
  • Management and coordination of leased vehicles
• Accounting/HR Support (Germany):
  • Administrative support for internal and external accounting
  • Preparation and coordination of payroll-related documentation
• HR Administration & Onboarding:
  • Coordination of onboarding processes for new employees
  • Preparation of employment documentation and workplace setup
• Product sample Coordination:
  • Coordination and tracking of samples in close collaboration with Head Office

Background/Experiences:

• Completed commercial training (e.g., Office Management, Business Administration, or similar qualification)
• Several years of experience in an office management or administrative role
• Strong organizational and multitasking skills
• Experience working with ERP systems and MS Office applications
• Fluent German and good English skills
• Excellent written and verbal communication skills
• Reliable, structured, and service-oriented working style with a high level of discretion

Salary: fixed 12 months
Part time: 4 days/week